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  2. Videos

Our Favorite Software Tools

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November 1, 2019

Presented by: Forrestt Williams

Length: 52:57

As a software company, we use a whole suite of software and Web-based tools to get our work done. Join us as we showcase some of our favorites – including Chrome plugins, websites, Mac- and PC-based software, and even some phone apps. We hope you'll get so excited about some of these tools that you’ll integrate them into your daily workflow.

Webinar Contents:

Note: The following catalog of content covered in this webinar is time stamped to allow you to follow along or skip to sections of the video that are relevant to your questions. You can also search for content on this page using the FIND command in your browser (CTRL + F in Windows, Command + F in Mac OS.)

  • Intro/TOC
  • PDF Tools
  • Productivity
  • Graphics and Design
  • Video
  • Travel
  • Miscellaneous

0:00 – 4:25: Intro/TOC

When we say “software,” we’re talking about:

  • PC software
  • Mac software
  • Web-based software (runs in a browser)
  • Chrome plugins
  • Phone apps

4:26 – 9:44: PDF tools

  • Adobe Acrobat (great program but slightly bloated and subscription based)
  • PDFelement
  • Foxit

 

Adding a signature:

  • Mac: Use Mac Preview to add a signature and fill out forms.
  • Windows:
    • ilovepdf.com
    • smallpdf.com

 

Printing Web pages:

We recommend using a Chrome plugin to make a PDF of the page. Examples include:

  • Print Friendly & PDF
  • Fireshot

9:45 – 25:14: Productivity

Project management:

We’ve tried Asana and Wrike, but we’ve settled on Freedcamp.

  • Easy to use
  • Simple interface, not too cluttered or confusing
  • Runs in browser
  • Email notifications
  • Multiple views

 

Password manager

We’ve tried 1Password and Keepass, and we settled on LastPass.

  • Available for Mac, PC, iOS, and Android
  • Easy to use
  • Cloud sync
  • Autofill
  • Multiple folders and access levels

 

Writing assistance: Grammarly

  • Available for Mac, PC, iOS, and Android

 

Communications and IM: Slack

  • PC/Mac/Phone/Web
  • Built-in VoIP calls
  • Quick screen-sharing options
  • Multiple channels
  • Programmable “Slackbot”

 

Slack plugins: Google Docs, Giphy

 

Workflow chart generator: LucidChart.com (Web tool)

  • Simple to use
  • Intuitive interface
  • Editing and moving arrows and boxes around is really easy

 

Scanner apps:

  • CamScanner (iOS/Android)
  • Genius Scan

 

Moving windows around automatically on your monitor:

  • Windows:
    • Aquasnap
    • DisplayFusion
  • Mac:

  • Shiftit
  • Divvy
  • Moom

    •  

    More extremely helpful tools:

    • File.pizza – large file sharing
    • whatfontis.com – figures out font based on image
    • fast.com – quick Internet speed check
    • bugmenot.com – use disposable emails for those pesky trial forms
    • deadsimplescreensharing.com – free and quick screen sharing through a Chrome plugin
    • Aspect Ration Calculator – figuring out image or video sizes
    • Google Arts and Culture – Chrome plugin that displays a piece of art in new tabs, and changes daily

    25:15 – 34:44: Graphics and Design

    Graphics (25:30)

     

    Skitch (Mac) is used heavily in our office for quick screenshots and markup.

    • Easy
    • Free
    • Simple

     

    Best alternative for Windows: Snagit

    We encourage you to use Skitch or Snagit to mark up screenshots when submitting a support ticket.

     

    Decreasing image size for email attachments:

    • Web tools:
      • TinyPng
      • TinyJpg
    • Mac:
      • ImageOptim

     

    Free stock images:

    • unsplash.com
    • pexels.com

     

    Free fonts:

    • Google Fonts
    • Font Squirrel

     

    Free icons and graphics:

    • IconFinder.com
    • FreePik.com
    • vecteezy.com

     

    Free templates:

    • freedesignresources.net

     

     

    Promotional graphics tool:

    • Canva

     

    Simple graphics program for easy and quick image editing on Windows:

    • paint.net (Note: Download this tool from the Windows App Store only.)

     

    Honorable mentions:

    • Gimp (PC/Mac)
    • Pixlr (Web)

      •  

      Robust, professional-grade Photoshop alternative:

      • Affinity Photo

      34:45 –39:47: Video

      Webinar video:

      We’ve used everything from Adobe Connect to Citrix, GoToWebinar/GoToMeeting, Teamviewer, and more. We’ve settled on Zoom – far superior to the alternatives.

      • Easy to use
      • Simple interface
      • Flexible enough for our needs

       

      Video tools:

      Simple and professional video editing:

      • Mac/PC: Camtasia
        • Easier to use than professional video editors
        • Built-in tools for annotations

       

      Decrease video size or convert format:

      • Mac/PC: HandBrake
        • Excellent presets
        • Standard video formats (mp4, etc.)

       

      Record a video of your screen (really convenient for showing an issue to tech support):

      Don’t forget to make your video smaller using HandBrake before sending it with a ticket.

       

      Windows:

      • Game Bar (built in)
      • Snagit

       

      Mac:

      • QuickTime: Built in

      39:48 – 43:03: Travel

      Travefy: A fantastic Web tool for planning your business trips:

      • Enter flight numbers for automatically generated schedules, arrival times, terminal numbers, and more flight info.
      • Hotel info and transportation easily accessible.
      • Excels at multi-leg trip itineraries

       

      Avenza Maps: Download maps for offline use when traveling.

       

      FlightStats: Check your flight status on the fly.

      43:04 – end: Miscellaneous

      Phone games:

      • Polytopia: Great strategy game
      • Chips of Fury: Virtual poker chips for live poker
      • Mario Kart: This classic has been updated for phones.
      • Covet: Fashion game

       

      Saving money:

      These tools search the Web for automatic coupons, allowing you to save money when shopping online:

      • Rakuten
      • Honeypot

 

Links referenced in Webinar:

  • PDF tools
    • Adobe Acrobat
    • PDFElement
    • Foxit
    • Ilovepdf
    • Smallpdf
    • Print Friendly
    • Fireshot
  • Productivity
    • Freedcamp
    • LastPass
    • Grammarly
    • Slack
    • Lucid Chart
    • Camscanner
    • Genius Scan
    • Aquasnap
    • Display Fusion
    • Divvy
    • Moom
    • file.pizza
    • whatfontis.com
    • fast.com
    • bugmenot.com
    • deadsimplescreensharing.com
    • Aspect ratio calculator
    • Google Arts and Culture
  • Graphics & Design
    • Skitch
    • Snagit
    • Tinyjpg
    • ImageOptim
    • Unsplash.com
    • Pexels.com
    • IconFinder.com
    • FreePik.com
    • Vecteezy.com
    • Freedesignresources.net
    • Google Fonts
    • Font Squirrel
    • Canva
    • Paint.net
    • Affinity Photo
    • Zoom
    • Camtasia
    • Handbrake
  • Travel
    • Travefy
    • Avenza
    • Flightstats
    • Polytopia
    • Chips of Fury
    • Mario Kart
    • Covet
    • Rakuten
    • Honey
    • SIP

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    3940 Broad St. STE 7
    San Luis Obispo, CA 93401
  • +1 805-541-1003
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